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Incoming Students

Welcome at the KIT Department of Mechanical Engineering

First of all: thank you for your interest in studying at KIT. We will be pleased to welcome you at the KIT Department of Mechanical Engineering.

 

The following instructions are meant to simplify your study stay at our Department and will hopefully answer the most frequently asked questions.

 

Additionally, you may have a look on the presentation of the welcome session for Incoming Students on 11.10. 2017. It aims to give an introduction to all internal procedures at our Department and to explain basic questions such as: How to find the lecture hall, How to apply for workshops, How to register for exams.....

 

 

Before your arrival

  1. Course Selection
  2. Learning Agreement
  3. Language Requirements
  4. Bachelor or Master Thesis
  5. General Information


After your arrival

  1. Registration at the Department
  2. Time schedule and lecture hall
  3. Application to the courses
  4. Language courses
    1. Pre-semester language course
    2. German courses
    3. All other languages
  5. Modification of the Learning Agreement


At the end of your stay

  1. Prolongation of your stay
  2. Re-registration
  3. Exams
  4. Transcripts of Records


Contact persons at the Department of Mechanical Engineering

 

 

 

 

Before your arrival

1. Course Selection

Please feel free to choose courses which are most suitable to your study plans and will be recognized at your home university. Doing Mechanical Engineering you should select at least 60 – 70 % of your courses out of the course offer of the KIT Department of Mechanical Engineering.  You are free to complete your Learning Agreement with up to 30-40 % courses of other KIT Departments (such as Economics and Management, Chemical, Electrical or Civil Engineering, Computer Sciences …). We expect our incoming students to achieve at least 20 – 30 ECTS per semester, including language courses.

You will find an overview of all courses offered at the KIT Department of Mechanical Engineering in our module handbooks/course catalogues:

  • Module Handbook for Bachelor students in Mechanical Engineering. For English taught courses look on page 158 or take advantage of this compilation

 

  • Module handbook for Master students in Mechanical Engineering. For English taught courses look on page 412 or take advantage of this compilation

 

  • Module handbook of ENTECH (Energy Technology). The program is bilingual.  Please check the instruction language: en = English; de = Deutsch

 

  • Module handbook for students in Material Sciences. Please note that these courses are mainly hold in German.

 


Students doing Mechatronics can also consider the lectures of the KIT Department of Electrical Engineering

 

Attention:

The Carl-Benz-School /International Department is offering an international Bachelor study program in English with restricted admission. Please be aware that this program has only limited places and is therefore usually not open for exchange students. However, as an ERASMUS or oversea exchange student, you can try to apply for these courses starting with the number 3xxxx in our courses catalogues. As long as there are free places at the beginning of the term, it might be possible to enter them. The final decision is taken by the lecturer, thus we cannot guarantee your attendance in advance.

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2. Learning Agreement

Please respect the following instructions for compiling your Learning Agreement:

Use the official Learning Agreement forms exclusively, mention the title as well as the ECTS-Points and the term of your courses and please be aware:
It is absolutely mandatory to note the code number of your selected courses. We refuse proceeding Learning Agreements with missing code numbers!

Usually, you will find the amount of ECTS- Points per course in our course catalogues/module handbooks on the top of the course description, as well as information about the teaching language and the term in which the course will take place. Please do not look for the ECTS-Points in the “Vorlesungsverzeichnis”.

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3. Language requirements

The KIT Department of Mechanical Engineering expects its incoming students to have good language skills.

  •     If you intend to take German taught courses, we ask for a B1 Level in German.
  •     If you succeed to complete your Learning Agreement with English taught courses only and/or
  •     if you intend to write your final thesis (Bachelor or Master) in English, we require a B2 Level in English.

Nevertheless, we highly recommend a good basic knowledge of German which simplifies your daily life in Karlsruhe (such as apartment/room hunting, shopping, social contacts etc.)

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4. Bachelor or Master Thesis

In order to write a Bachelor or Master Thesis during your stay at KIT you need to find a supervisor at the institute where you would like to do your thesis. Please note that you have to identify your topic as well as your supervisor on your own. Neither ISIM nor IStO will do this for you.

A list with all projects offered on BSc-Level and MSc-Level is available in our courses catalogues:


Another possibility to find a project is having a look on the homepages of our institutes, since normally the currently offered projects will be published there. Please choose the institute you are interested in, click on “Lehre und Studium”, “Lectures” or “Teaching” and then choose “Bachelor/Master/Studienarbeiten/Abschlussarbeiten…”


If you find an appropriate project, just write an E-Mail to the contact person and ask about the conditions (language requirements, ECTS-points etc.). Usually, you will receive15 ECTS for BSc-projects and 30 ECTS for MSc-projects. As an exception, it is possible to adapt the workload of a project to the requirements of your home university. You have to discuss this with your KIT supervisor directly.


Please be aware that both your supervisor at KIT and the responsible person at your home university have to agree with your chosen project.

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5. General Questions

Concerning all general questions about application, admission, accommodation, registration, orientation week etc. consult the homepage of our International Students Office.


ERASMUS Students:

http://www.intl.kit.edu/istudent/3171.php

or have a look at the ERASMUS Student handbook:

https://www.mach.kit.edu/erasmus-student-handbook.pdf


Oversea students:

http://www.intl.kit.edu/istudent/3242.php

or at the Oversea Student handbook:

http://www.mach.kit.edu/overseas-student-handbook.pdf

 

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After your arrival

1. Registration at the Department

In order to register at the KIT Department of Mechanical Engineering you have to sign up at the SCM (Studierenden Center Maschinenbau). For this purpose, please complete and sign the registration form and hand it in to the SCM.

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2. Time schedule and lecture hall

Detailed information on when and where the recently offered courses and lectures will take place can be found in our Vorlesungsverzeichnis/course catalogue or at the homepage of the institute offering the course. For first orientation on the campus consult: https://www.kit.edu/campusplan/

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3. Application to the courses

Most of our courses and lectures don’t require an application. However, there are some tutorials, labs or practical exercises you have to apply to. These courses are announced during the first lectures by the lecturer. If you aim at participating in one of these courses you have to sign up online using either the Campus Management (= students portal) or ILIAS.

(ILIAS is an online-learning platform providing information about courses, lecture notes or learning materials. It serves information about the chosen courses as well as the learning materials such as power point slides, lecture notes, discussion forums. Furthermore, ILIAS can be used for online tests or for the registration for tutorials or workshops). Please note that you can’t use the portals Campus Management or ILIAS before your enrollment at KIT.

The deadlines for application are announced at the websites of the institutes offering the labs, workshops or tutorials.

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4. Language courses


4.1. Pre-semester Language Courses

To allow a successful start to the semester, all exchange students are given the opportunity to participate in a three-week-long German language course (beginner and intermediate Level A2-B2). We highly recommend to attend these courses because of their intensive language preparation just before the start of your studies.


Please note: The pre-semester courses do not replace any language certificates necessary for application!


Usually, these courses follow the orientation week and start about three weeks before the lecture period. Information about the exact dates as well as the application modalities will be given in your admission letter by our International Students Office.


The course lasts three weeks, with 4 lessons/teaching hours a day and costs 75 €. Generally, 4 ECTS points will be awarded after passing the written exam, provided for at least 80% course participation/attendance.

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4.2. German Courses

The KIT “Studienkolleg” offers German courses during the semester. These courses cost a small fee (between 160 to 220 €, according to the number of lessons) and unfortunately, the number of participants is limited. You can find more detailed information on http://www.stk.kit.edu/english/1161.php

Please keep in mind that the courses are very popular. If you like to participate in, you should register very early (if possible at the same day as registration opens).

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4.3. All other languages

You can register for “foreign” language courses (such as English, French, Spanish, Arabic, Italian, Polish, Latin, Russian, Chinese, Japanese, Portuguese, Turkish, Dutch, Swedish) with the KIT Sprachenzentrum.

Please keep in mind that the courses are very popular. If you like to participate in, you should register very early (if possible at the same day as registration opens).

More information about when and how to register: http://www.spz.kit.edu/255.php

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5. Modification of the Learning Agreements

As experience shows, most of the Learning Agreements have to be changed once you are on site. Please decide during the first 4 – 6 weeks after the beginning of the study period which courses you want to delete and how you intend to substitute them. The KIT Department of Mechanical Engineering doesn’t oblige his incoming students to a fixed number of ECTS but as a non-binding guideline we propose to take about 20 to 30 ECTS/semester including language courses.

In order to record your changes please use the official forms: “During the Mobility” for ERASMUS students or Overseas. To get the official signature under your modified Learning Agreement please pass at ISIM, Geb. 10.23, Room 706. Don’t forget to return the changed and signed version to your home university.

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At the end of your stay

1. Prolongation of your stay

In principle, it is possible to extend your study stay abroad at KIT for one term, if you want to prolong your studies or if you intend to do a final project. However, your home university has to agree to this prolongation and you have to compile a new Learning Agreement for the additional period. Planning a thesis, you additionally need an approval of your supervisor.  

Attention: since the winter term 2017/18 exchange students from third countries out of the EU/EEA will have to pay tuition fees from the third KIT semester onwards. Please look for detailed information at the ISTO homepage.

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2.  Re-registration

All students staying for the whole academic year or prolonging their stay for a third semester have to re-register via Campus Management.
Re-enrollment is done via the student portal during the following periods:

  • 15.01.-15.02. for the summer semester
  • 01.07.-15.08. for the winter semester

Attention: you have to respect the deadlines for re-registration. Missing the date, you will be fined by 15€.

Without re-registration, you won’t be able to sign up for exams during the next semester.

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3. Exams

3.1 Examination dates

Depending on the course, you have to pass a written or an oral exam. Usually, the exam period starts at the end of the lectures and lasts until the official start of the new term.

  • Winter term: mid-February to mid-April
  • Summer term: mid-July to mid-October

The exact dates depend on the lectures chosen and will only be known during the semester.
Please ask for the examination dates of your chosen courses in time!

A first provisional overview of the examination dates can be found at the website of the Mechanical Engineering’s student society.

The websites of the institutes will provide you with binding and recent information about the examination dates. Examination dates are absolutely binding!

If you need to leave KIT before the official examination date, you have to discuss the problem with your examiner. For justified exceptional cases the examiner can decide to prepone your exam. This exception is mainly granted for oral exams.

If you have to pass a written exam, it might be possible to do so at your home university after your return. This requires the agreement of both your examiner at KIT and the responsible person at your home university. Furthermore, your home university must assure that the exam is held at the same time and conditions as at KIT.

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3.2 Application Deadlines to the exams

For deadlines of application to your exams, please ask directly at the institute or have a look at the website of the appropriate institute. At the latest two days before the end of the deadline you have to inform the Studierenden Center Maschinenbau (SCM) by e-mail (scm∂mach.kit.edu) about the exam you are going to take. Don’t forget to add your name, your student registration number and the course number.

Afterwards, you will be informed by e-mail about the successful application. Having received this e-mail, pick up your application form at the SCM and take it to the institute’s office.

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4. Transcript of Records

After the exam, the institute forwards the results of your examination to the SCM as soon as possible but be aware that proof reading sometimes might take up to 6 to 8 weeks. Therefore, please don’t worry in case you don’t receive your Transcript as quickly as expected.

You have to ask the SCM by e-mail to issue your Transcript. As soon as all results of your examinations are transmitted by the institutes, the SCM will provide you with your Transcript. It is either possible to pick it up  personally at the SCM or to leave an address where the Transcript can be sent to by regular mail. Please choose an address still available after your return to your country (home address recommended!).

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Contact persons at the Department of Mechanical Engineering

For all academic questions concerning your courses, exams etc. ask the lecturers or their assistants. You will find the names and e-mail-addresses on the websites of the appropriate institutes.  

For all administrative questions ask


ISIM – International Studieren im Maschinenbau

Director: Andrea Morlock-Scherm; andrea.morlock-scherm∂kit.edu

Office hours: Di 14 – 16 Uhr; Do 10 – 12 h, Building 10.23, 7. OG, Room 706

 

SCM – Studierenden Center Maschinenbau

Director: Dr.-Ing. Rainer Schwarz; scm∂mach.kit.edu

Office hours: Mo – Do (Fr) 9:30 – 11.30 h; Building 10.91, 2. OG, Room 225

 

Student’s Council Mechanical Engineering

fachschaft∂fmc.uni-karlsruhe.de

Office hours: Mo und Mi 13 – 14 h; Building 10.50, Room 603.1

 

For all remaining questions in exceptional situation you may address to the

Representative of the KIT Department of Mechanical Engineering for International Affairs:

Prof. Carsten Proppe; carsten.proppe∂kit.edu

Office hours: Mo 14 - 15 h, Building 10.23, 2. OG, Room 204

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Presentation of the Welcome session for Incoming Students on 11.10.2017