Admission to the doctoral procedure

Once the doctoral thesis has been written, the application for admission to the doctoral procedure can be submitted (e.g. in consultation with the supervisor).

From now on, all doctoral candidates who are doing their doctorate in accordance with the latest doctoral regulations can apply for admission to the doctoral procedure (doctoral application) at their KIT faculty in the Docata web portal.

 

Doctoral candidates who are doing their doctorate in accordance with the latest doctoral regulations now submit the doctoral application as follows:

  • Log in to Docata
  • Enter information in the electronic application form
  • Upload the electronic version of the dissertation and other application documents in accordance with the doctoral regulations
  • After review and approval by the Dean's Office, download the application for admission, sign it and submit it to the Dean's Office with the documents required by the doctoral regulations.

 

A faculty-specific information sheet is available to doctoral candidates in Docata for information on the application process.

 

Doctoral candidates who intend to change their doctoral degree regulations before submitting their doctoral application can also apply to their KIT faculty via Docata with just a few clicks.

 

All other doctoral candidates who did not register with Docata at the beginning of their doctorate or who have not yet taken part in the subsequent registration will take part in the subsequent registration in Docata and then submit the doctoral application to the KIT faculty as before.

 

If you have any questions regarding the doctoral application or the change of doctoral regulations, we will be happy to assist you.

Please submit your documents at least eight weeks before the desired oral examination date. After approval in Docata, the application must be submitted in writing to the Dean's Office (in person / by post / by messenger) (Building 10.91, 1st floor, Dean's Office, Secretary's Office).

Checklist

  • Application for admission, signed in the original (will be created in Docata)

  • Proof of the requirements for admission to the doctorate according to § 4, e.g. letter of acceptance as a doctoral candidate (to be uploaded in Docata as "Other documents")

  • If conditions/supplementary work have been specified: Proof of fulfillment of the requirements/supplementary services

  • Description of the candidate's professional and academic career (Section 11 (2) (2))

  • Doctoral certificate, if a doctoral degree has already been awarded (Section 11 (2) (7))

  • Dissertation in triplicate and in bound form (no detachable ring binding, stapler, etc.) and, if more than two supervisors are involved, an additional copy for each additional supervisor

  • as well as an electronic version of the dissertation (preferably PDF)

  • Affidavit: Annex 3 of the Doctoral Degree Regulations (signed in the original) [Annex 3].

  • Instruction on the criminal consequences of the affidavit: Annex 4 of the Doctoral Degree Regulations (signed in the original) [Annex 4]

  • Declaration that the "Rules for Safeguarding Good Scientific Practice at the Karlsruhe Institute of Technology (KIT)" have been observed:
    Annex 5b of the Doctoral Degree Regulations (completed: please delete as appropriate) and signed in the original) [Annex 5b]

    +If previous publications were included in the dissertation, in which a significant part of the work was carried out independently as part of a co-authorship, please provide a separate list with this information:
    Authors:
    Title of the previous publication:
    Published in:
    Independently produced part:
    For the "independently produced part", give qualitative statements, not percentages or "all". Please note that publications in which you are not the sole author will be listed.

  • Suggestions for referees (see § 15 paragraph 3) e.g. in consultation with the supervisor
    For referees who are not members of KIT: also provide the contact address of the referee (postal and e-mail address) and the teaching field

If known:

  • Proposal for examination location and examination date with time
  • Proposal of a chairperson of the doctoral examination committee
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If further documents are required, you will be contacted by the doctoral committee at short notice. It may be helpful to provide your e-mail address or telephone number on your application documents (voluntary information).

The dissertation

  • Independent, scientific work from the fields of work of the Faculty of Mechanical Engineering (presentation of the results and progress of knowledge in a coherent manner)

  • Title page designed in accordance with Annex 1a of the Doctoral Degree Regulations [Annex 1a]

  • Language: "The dissertation should be written in German or English. In justified cases, the Doctoral Committee may approve the writing of the dissertation in French at the written request of the doctoral candidate. If the thesis is written in a foreign language, a summary in German must precede it."

  • Compliance with the "Rules for Safeguarding Good Scientific Practice at the Karlsruhe Institute of Technology (KIT)" - https://www.kit.edu/forschen/gute-wissenschaftliche-praxis.php

  • Only for cumulative dissertations: Further requirements for the preparation of the dissertation see §12 paragraph 3 - 5

The dissertation must be submitted in a firmly bound form (no detachable ring binding, stapler, etc.). The format (A4, A5 or other) is freely selectable.

It must contain

  • a table of contents

  • An abstract in German (if the thesis is not written in German)

  • a bibliography

  • a complete list of your own (scientific) publications (PromO 2017)

  • a professional/academic career (PromO 2007)